Which safety documents does my province require?
Pick your province or territory, the number of workers at the workplace and your industry. You get the written documents and committee arrangements the official text describes for that size, each with its section and a word-for-word quote.
Most provinces list what a harassment policy covers. Get yours written to your province's list: Workplace Harassment Policy (by province), CA$79 →
Ontario, 10 workers: 8 items
Workplace violence policy and workplace harassment policy
Every employer, whatever its size, must prepare a workplace violence policy and a workplace harassment policy, and review them as often as necessary, at least once a year. (OHSA, R.S.O. 1990, c. O.1, s. 32.0.1(1))
“prepare a policy with respect to workplace violence; (b) prepare a policy with respect to workplace harassment; and (c) review the policies as often as is necessary, but at least annually.”
Ontario Safety Policy Bundle, CA$139 →Violence and harassment policies in writing and posted
The violence and harassment policies must be in writing and posted at a conspicuous place in the workplace, or in a readily accessible electronic format. This does not apply where five or fewer workers are regularly employed at the workplace, unless an inspector orders otherwise. (OHSA, R.S.O. 1990, c. O.1, s. 32.0.1(2)-(3))
“The policies shall be in written form and shall be posted at a conspicuous place in the workplace or in a readily accessible electronic format.”
Ontario Safety Policy Bundle, CA$139 →Written workplace harassment program
Every employer must, in consultation with the committee or health and safety representative if there is one, develop and maintain a written program to implement the workplace harassment policy. There is no headcount exemption for this written program. (OHSA, R.S.O. 1990, c. O.1, s. 32.0.6(1))
“An employer shall, in consultation with the committee or a health and safety representative, if any, develop and maintain a written program to implement the policy with respect to workplace harassment”
Ontario Safety Policy Bundle, CA$139 →Workplace violence program
Every employer must develop and maintain a program to implement the workplace violence policy, with measures to control the risks found in the assessment, ways to summon immediate help, how workers report incidents, and how the employer will investigate and deal with incidents and complaints. The Act does not say this program must be written. (OHSA, R.S.O. 1990, c. O.1, s. 32.0.2)
“An employer shall develop and maintain a program to implement the policy with respect to workplace violence required under clause 32.0.1 (1) (a).”
Ontario Safety Policy Bundle, CA$139 →Workplace violence risk assessment
Every employer must assess the risks of workplace violence that may arise from the nature of the workplace, the type of work or the conditions of work, considering circumstances common to similar workplaces and circumstances specific to this one. The Act does not say the assessment must be in writing. (OHSA, R.S.O. 1990, c. O.1, s. 32.0.3(1)-(2))
“An employer shall assess the risks of workplace violence that may arise from the nature of the workplace, the type of work or the conditions of work.”
Ontario Safety Policy Bundle, CA$139 →Written occupational health and safety policy
An employer must prepare a written occupational health and safety policy, review it at least once a year, and develop and maintain a program to implement it. The Act does not say the program itself must be written. (OHSA, R.S.O. 1990, c. O.1, s. 25(2)(j))
“prepare and review at least annually a written occupational health and safety policy and develop and maintain a program to implement that policy”
Ontario Safety Policy Bundle, CA$139 →OH&S policy posted
A copy of the occupational health and safety policy must be posted in a conspicuous place at the workplace, or in a readily accessible electronic format. (OHSA, R.S.O. 1990, c. O.1, s. 25(2)(k))
“post, in a conspicuous place at the workplace, or in a readily accessible electronic format, a copy of the occupational health and safety policy”
Ontario Safety Policy Bundle, CA$139 →Health and safety representative
Where no joint health and safety committee is required and more than five workers are regularly employed, the employer must have the workers select at least one health and safety representative. (OHSA, R.S.O. 1990, c. O.1, s. 8(1))
“At a project or other workplace where no committee is required under section 9 and where the number of workers regularly exceeds five, the constructor or employer shall cause the workers to select at least one health and safety representative”
Ontario Safety Policy Bundle, CA$139 →
More comes in as you grow: Joint health and safety committee (from 20).
Not covered here: Quebec. We have not read its rules, so we do not quote them.
Documents you can get filled in for your company
- Workplace Harassment Policy (by province), CA$79The written harassment policy your province or territory describes, with a section for each item on its list, filled in with your company, contacts and review date.
- Ontario Safety Policy Bundle, CA$139Your OH&S, workplace violence and harassment policies, the written harassment program, a violence program, a risk assessment worksheet and a committee pack, filled in for your company.
- Federal Workplace Safety Bundle, CA$139For federally regulated employers: a Hazard Prevention Program and the harassment and violence prevention policy, assessment, emergency procedures and records, filled in for your company.
- COR-ready Safety Manual (Alberta, ACSA), CA$299A health and safety manual organised by ACSA's 10 COR elements, with the record forms an auditor looks for and committee material, filled in with your company, people and sites. For 11 or more workers.
- SECOR-ready Safety Manual (Alberta, ACSA), CA$199A health and safety manual organised by ACSA's 10 SECOR elements, with the record forms an evaluator looks for, filled in with your company, people and sites. For 10 or fewer workers.
- Custom FLHA, CA$39Pick your trade and up to 3 tasks, enter your site, date and crew, and get a filled FLHA with the hazards and controls from our reviewed library.
- Working Alone Procedure Kit, CA$19A written working alone procedure template, a check-in log, a training sign-off and a table of the rules by province.
Questions
Where do the answers come from?
Each line is a rule we read in the official provincial or territorial text, with its section and a word-for-word quote under it. We left out anything we could not read in the official text.
How do I count workers?
Use the number of workers regularly employed at the workplace. Each line says how its province counts (per workplace, per employer or per work site), so read the line for yours.
Is this list complete?
No. It covers the main written documents and the committee or representative arrangement. Your trade, equipment and substances bring in more, and so do your clients and any COR program.
When do I pick "federally regulated"?
When your business is one of the federal ones. Then the federal lines apply instead of your province. More on the federal workplace safety requirements page.
- Federally regulated workplaces: Federal works, undertakings and businesses include shipping, railways and other works connecting a province with another or extending beyond a province, interprovincial ferries, air transport and aerodromes, radio broadcasting and banks. (Canada Labour Code, R.S.C. 1985, c. L-2, s. 2 'federal work, undertaking or business')
- Federally regulated workplaces (our reading): Our reading: trucking and courier companies that carry goods across provincial or national borders are federal, because their work connects provinces or extends beyond a province. The Code does not name trucking. A carrier that stays inside one province is provincially regulated. (Canada Labour Code, R.S.C. 1985, c. L-2, s. 2 'federal work, undertaking or business')
Is my information stored?
No. The checker runs in your browser. Nothing you pick is sent to us.
More for employers in Canada
Ontario violence and harassment policyHarassment policy by provinceJoint health and safety committee by provinceFall protection plan by provinceCOR certification guideSECOR certification guideFederal workplace safety requirementsFLHA form for Alberta and BCWorking alone policyToolbox talks for Canadian crews